SAMAA Member Admin Program

WHAT'S NEW / UPDATES / CHANGES
This is where we will list all the changes we have made to the system

31st October 2010
1) Overall Program speed.
a) Program compiled with new files to achieve a speed improvement.
2) Management; Printing of Members Cards, Welcome Letters and Address Labels.
a) First release of separate program running at SAMAA office and interface with web server for
printing of Membership Cards, Welcome Letters and Address Labels.

16th June 2010
1) Members (On-Line Application).
a) Fix problem with certain fields putting in the record number instead of the description.

31st May 2010
1) Overall appearance.
a) Using new style sheets.
2) Members (SMS - Yearly Fees due E-Mails).
a) a New SMS system was added.
b) All members will still receive a e-mail but also receive a SMS if their Yearly Fees are due.
c) Please ensure that your Cell No. are correct on the system.
d) Cell No.'s should be in the format 1234567890, no spaces or any other characters.
e) If the SMS is sent and an error is returned your Cell No. will automatically be deleted.
3) Members (Active & In-Active).
a) Active List - Only Paid-Up members will be shown in the Active list
b) In-Active List - Only members with an Outstanding Amount will be shown in the In-Active list.
c) Please note than Archived members will not be shown in either of the above lists.
d) The members expiry date has been changed to show as the last day of the month in which his/her
membership expires. This would mean that the member will be able to log into the system until the
last day of the month in which his/her membership expires. Members will still receive notification on the
1st day of the month in which their membership expires, this gives the member a 1 month advance
notification of membership expiration.
Temporary membership cards will now also display the Valid dates as 1 May 2010 to 31 May 2011
4) Members (Achive).
a) All members that are not paid that did not have any payments with in the past 3 years are Archived.
b) These members will not be displayed on the lists or on the reports.
c) However if such a Archived member ever returns the member can be returned to normal, by the
SAMAA management administrator, and his/her original SAMAA No. will be be used.
5) Club Administrators.
a) a New menu options has been added where Club Administrators will find options for Club Administrators.
b) The View Club Members and Print Club Members has been moved to this menu option.
6) Management; Members Card Export file.
a) The Expiry date will now also show the last day of the month in which the member expires.
b) The News section has been enhanced to allow you to use different fonts, colours, text.
7) Management; Members Payments.
a) The System will now return to the members list to display only the member which the payment was
done for so you can verify that the payment was done correctly.
b) If a payment are done for an Archived Member such a member will automatically be made Active and
removed from the Archived list.

19th October 2009
1) Members Address Details Update Form.
a) Made the Physical and Postal Address fields longer.
2) Management Members Payment Export file.
a) Added option to export either as "Date Of Payment" or "Date of Capture"

9th October 2009
1) Members Details Update Form.
a) Fixed a problem when a members ID is corrected.

29th August 2009
1) Program.
a) Re-compiled with new version

8th August 2009
1) Club Members Report.
a) Added an extra report. If you are a Club Administrator there will be a new menu option "Print Club Members"
just below your "View Club Members" menu option. This will print all your Club Members.

14th June 2009
1) Capitalization.
a) Fixed Capitalization problems.

4th June 2009
1) Members Login Period.
a) When a members fees are due he/she is no longer allowed to login to the system. This has now been changed
to allow the member to still have access to the system for 30 days after his fees are due. This will also allow
such a member to print a invoice if he/she so desires.

31st May 2009
1) Occupation List.
a) a Locator was added to the occupation list for quicker searching and selecting
2) Menu on left side.
a) The problem with FireFox not displaying the complete menu on the left side was fixed
3) List that shows only the logged in Club administrators Club members.
a) This problem was fixed and is working properly now
4) On-Line applications.
a) Problem with the Yearly Fee not updating when selecting a different Category was fixed.
b) Only certain Categories will be available for selecting
5) Club List.
a) a Locator was added to the Club list for quicker searching and selecting
6) SAMAA Management Monthly Stats.
a) Address details was added to the members with no e-mail addresses to facilitate printing of manual invoices
b) a New sheet was added for Normal members with an Outstanding amount column
c) a Outstanding amount column was added to the Junior and Senior sheets
7) SAMAA Management Menu Item.
a) a New menu item was added to export PAID-UP members to Excel to be used for address labels for the SAMAA
News distribution (This might take a while since it needs to generate the XLS file and then mail it to you)
a) a New menu item was added to export All Payments Received from Date to Date to be used for printing of the
SAMAA Membership Cards (This might take a while since it needs to generate the XLS file and then mail it to you)

30th March 2009
1) Logout Button.
a) a Problem where FireFox did not logout correctly has been fixed

27th February 2009
1) Proficiencies.
a) a New Button has been added to the Proficiency list
b) As the SAMAA Admin finishes the new Test Sheets for the various Proficiencies a download button will be available
and you will be able to download the Test Sheet in PDF format.
2) Member Print SAMAA Temp Membership Card.
a) The problem where the Proficiencies was not printing correctly on the SAMAA Temp Card was corrected.

4th February 2009
1) Automatic Log Out Count Down Timer Added.
a) At the bottom of all the pages a Count Down timer will display the time left before you will automatically
be logged out if you do not keep working. If you are idle for more than the maximum time you will automatically
be logged out and you will have to login again.

28th January 2009
1) Proficiencies.
a) a Link was added to the menu where the list of the proficiencies will be displayed
b) This was done because the description of a lot of proficiencies has changed and new ones added.

25th January 2009
1) Feedback.
a) Bug corrected that was not sending e-mail to notify me of feedback postings.
b) It has been enhanced to send a e-mail back to the poster once I have replied on the feedback item.
c) Here you can post feedback and/or suggestions on the program, either good or bad. (Login Required).
2) SIG's (Special Interest Group).
a) Menu item added, here the SAMAA Admin can add the SIG's details to be viewed by all members (Login Required).
b) You will not be able to duplicate SIG's on your list. If you have a SIG on your list you will get an error message
if you try to add that SIG to your list again. Duplicates will not be allowed.
c) Please give the SAMAA management a while to add the SIG's before trying to select it in your details.
d) IF any SIG's are missing from the list please e-mail the SAMAA Admin with such notification.
3) Members Details Section.
a) Added the ability for members to select the SIG's they are a member of (Login Required).
b) The system has been changed to not show the Proficiencies anymore until you have logged in.
b1) a New PROF button was added, here you will be able to view all the Proficiencies the member has obtained.
b2) All the Proficiencies the member has obtained will now be able to added to the list.
b3) The Proficiency details was expanded to include details such as Judges, Score and Date Obtained.
b4) Only the logged in member will be able to view his/her score and the Judges.
c) Problem with Cell No's not displaying properly has been fixed.
d) Problem with first, next, previous, last page when viewing only one clubs members has been fixed.
e) The locators/search were checked and they are working as expected.
4) Proficiencies.
Old proficiency descriptions has been changed and new ones added.
5) Club Status.
a) Provision has been made to mark Clubs as: Active, In-Active, Pending, Closed, Un-Known.
b) This status will be displayed on the list of Club's.
6) SAMAA Management Stats.
a Management Stat report was made for the SAMAA Management Team.
This report includes various stats on Members, Proficiencies, Payments, Logins, Sig's, Club's, Etc.
This report is only available to SAMAA Management.
The system will automatically generate this report on the 1st day of each month and e-mail it to the
SAMAA Management members that has been selected to receive the Stats Report.


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